Terms & Conditions
Terms and conditions of participation EDA Annual Conference 2025
- Scope of application
Registration takes place exclusively via the online registration tool provided on the organiser’s website for the aforementioned event. Registration for participation in the congress is possible online until 31 October 2025. After this date, registrations can only be made on site.
- and confirmation of registration
Registration takes place exclusively via the online registration tool provided on the organiser’s website for the aforementioned event. Registration is possible online until 31 October 2025. After this date, registrations can only be made on site. Registration must be made separately for each participant.
Once the booking process has been completed, the registration is binding for the participants. Upon receipt of their online booking, participants will shortly receive a confirmation of receipt by e-mail, which will be generated electronically. If you have not received a binding confirmation of registration and invoice within 3 weeks of registration, please contact us directly:
Albertinen Academy
Sellhopsweg 18-22
22459 Hamburg
Phone +49 40 5581 – 4942
Fax +49 40 5581-1777
e-mail: christina.bossauer@immanuelalbertinen.de
- Right of cancellation
You have the right to cancel this contract within fourteen days without giving any reason. The cancellation period is fourteen days from the date of conclusion of the contract.
In order to exercise your right of cancellation, you must inform us (name, address, fax, e-mail of the seminar provider) of your decision to cancel this contract by means of a clear declaration (e.g. a letter sent by post, fax or e-mail). In order to comply with the cancellation period, it is sufficient for you to send the notification of the exercise of the right of cancellation before the expiry of the cancellation period.
If you cancel this contract, we will refund all payments we have received from you no later than fourteen days from the date on which we receive notification of your cancellation of this contract. For this repayment, we will use the same means of payment that you used for the original transaction, unless expressly agreed otherwise with you; in no case will you be charged any fees for this repayment. If you have requested that the services should commence during the cancellation period, you must pay us a reasonable amount corresponding to the proportion of the services already provided by the time you inform us of the exercise of the right of cancellation with regard to this contract compared to the total scope of the services provided for in the contract.
- Participation fees, invoicing, scope of services
The participation fees can be found in the „Registration“ section. If statutory VAT is applicable to the service, the amounts are shown including VAT.
The fees are to be paid directly upon registration using the SEPA procedure or Paypal. The invoice will be issued as described above within 3 weeks of registration.
- ID cards
The passes for your participation will be available for you at the conference desk on site.
- Realisation of the events; changes
Subject to the following provisions, the organiser owes the participants the performance of the booked event within the previously announced time frame.
The EDA Annual Conference 2025 is prepared and organised by qualified persons. The organiser assumes no liability for the topicality, correctness and completeness of the conference documents and/or the content of the event. Furthermore, the organiser accepts no liability for the occurrence of any specific success as a result of participation in the event.
The organiser reserves the right to postpone the event or parts of it, to use other speakers instead of those announced or to change the programme of the event.
In the event of an important reason or restrictions due to epidemics, floods, etc., in particular if speakers are unable to attend or if the number of registrations is too low, the organiser may cancel the event and terminate the contract extraordinarily. In this case, the mutual performance obligations of the parties shall lapse and the participants shall receive a refund of any remuneration already paid. Claims for compensation for travel and/or accommodation costs and loss of working hours are excluded.
Registered participants will be informed immediately of any significant changes to the course of the event and of any cancellation of the event.
The current list of lecturers can be found in the online publication. This applies up to one week before the start of the event. For technical reasons, participants can only be informed of any changes to the lecturers after this date to a limited extent or, if necessary, only on site.
Furthermore, the organiser is not liable for the presence of announced speakers. In the event of cancellation, participants shall not be entitled to any compensation of any kind. The organiser will endeavour to provide a suitable replacement.
The organiser reserves all rights. The rights of third parties remain protected. The organiser is not liable for incorrect or non-existent reproductions and representations, e.g. on the homepage. Liability for the content of adverts and the reproduction of original third-party texts lies exclusively with the respective advertisers or authors. Claims for damages are excluded.
- Cancellation by the participants
Registration is binding. Cancellation of participation is only effective if it is made in writing to the following address (by post, fax or e-mail) by 08.09.2025 at the latest.
Albertinen Academy
Sellhopsweg 18-22
22459 Hamburg
Phone +49 40 5581 – 4942
Fax +49 40 5581-1777
e-mail: christina.bossauer@immanuelalbertinen.de
Cancellation notifications have the following cancellation conditions regardless of the reason for cancellation (including in the event of illness).
A processing fee of € 75 is due for cancellations up to 08.09.2025, thereafter the participation fee is due in full even in the event of non-participation.
The fee for the evening event will not be refunded due to the limited number of participants.
- Data protection
By registering, participants agree to their personal data being collected and stored in the congress database. This data will be used by the Albertinen Akademie to ensure the offers requested by the participants.
The Academy stores the participant data in electronic data directories and uses this data exclusively for the organisation of the event. We store your data on the implementation of the booked training programme for ten years. We see this as a service, as we receive enquiries from time to time, when certificates have been lost. Should you wish your data to be deleted prematurely, please send a corresponding message to: akademie@albertinen-akademie.de. Your data will be stored in any case until the legal deadlines for accounting purposes.
All information on data protection: https://immanuelalbertinen.de/datenschutz/
If you have any questions, please contact datenschutz@immanuelalbertinen.de
- Applicable law
The contract and all claims resulting from its fulfilment are subject to the law of the Federal Republic of Germany.
- Force majeure
„Force majeure“ means the occurrence of an event or circumstance that makes it impossible or unreasonably difficult for a party to fulfil one or more of its contractual obligations, if and to the extent that this party can prove this:
(a) that such an obstacle is beyond its reasonable control; and
(b it was not reasonably foreseeable at the time the contract was made; and
(c) the effects of the obstacle could not reasonably have been avoided or overcome by the affected party.
„Force majeure“ includes natural disasters, war, (partial) destruction of operations, lockouts, strikes, epidemics or pandemics.
If the organiser justifiably invokes force majeure, the organiser shall be released from its obligation to fulfil its contractual obligations and from any liability for damages or other claims for breach of contract from the time the impediment occurs. The organiser shall inform its contractual partners as soon as it becomes aware of the force majeure.
- Liability
The Organiser shall only be liable without limitation for intent and gross negligence on the part of its legal representatives and vicarious agents. In the event of slight negligence, the organiser shall only be liable for the breach of obligations, compliance with which is essential for achieving the purpose of the contract (so-called cardinal obligation). A cardinal obligation exists in particular if its fulfilment makes the proper execution of the contract possible in the first place and the participants regularly rely and may rely on compliance with this obligation. In the event of a slightly negligent breach of a cardinal obligation, the organiser’s liability shall be limited to the foreseeable damage typical of the contract.
The above provision shall also apply in favour of employees and vicarious agents of the organiser. The organiser has unlimited liability for claims under the Product Liability Act and for liability for injury to life, limb or health.
The organiser is not responsible for the content of abstracts prepared by third parties. Claims for damages against the organiser for incorrect and incomplete publications prepared by third parties are excluded. Furthermore, no claim for damages shall arise for incorrect or incomplete publications on the homepage.
If the event cannot be held due to epidemics / pandemics or hygiene protection measures, the organiser shall not be liable for consequential damages, such as travel expenses. Claims for damages cannot be asserted.
- Filming and photography
As part of the congress, film and image recordings will be made by the organiser, which are justified in terms of safeguarding the public interest and the organiser’s interest in reporting on this and subsequent events. The Art Copyright Act (pursuant to Section 23 (1) No. 3 KUG) applies here, which, according to recent case law, is not overridden by the General Data Protection Regulation (GDPR). Recordings are made on the basis of the interests described above.
- Severability clause
Should one of the provisions of these General Terms and Conditions be or become invalid, this shall not affect the validity of the remaining provisions. The invalid provision shall be replaced by a valid provision that comes as close as possible to the economic purpose of the invalid provision. The same applies in the event of a gap in the contract.
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